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Thank you very much - I had a quick look through it!! Maybe you can help me with one more problem. If you a manual export, it does not over write the file - it just adds with the button method it seems to over write - NOT add. any idea what I can do?

I am new to ms access, can you please provide me with a sample or a guide line?

That helped me too, thank you. Just one question - can you specify the output format? eg. excel 2003??