Attach scan documents into access database

[aman]

Hi All

I want VBA code to add the scanned documents in the access database.

So basically a form with Browse function to find the scanned document and add it into database and save it as an icon . suppose if the document Is saved in C:\Test and when we attach the document into the database then don't create a link to where it is stored as sometimes the documents may be moved to a different location. so save it as an image or icon in access database.

Has anybody done this before ? Any help will be much appreciated.

Many Thanks

 

[Ranman256]

It may be better to NOT import the document. This can fill the db past its limit fast.
I keep the path of the document stored and the user can open it with the following code. This keeps the db size low. (stop moving documents)


Paste this code into a module, and it will open ANY file in its native application.
In a form put the field and a button to open it.

if the file is myFile.pdf, will open it in acrobat
if the file is myFile.doc, it will open the doc in Word
if its just a file path, it will open in file explorer.
etc..

'Attribute VB_Name = "modNativeApp"
'Option Compare Database
Option Explicit

Private Declare Function ShellExecute Lib "shell32.dll" Alias "ShellExecuteA" (ByVal hwnd As Long, ByVal lpszOp As String, ByVal lpszFile As String, ByVal lpszParams As String, ByVal lpszDir As String, ByVal FsShowCmd As Long) As Long

Private Declare Function GetDesktopWindow Lib "user32" () As Long
Const SW_SHOWNORMAL = 1
Const SE_ERR_FNF = 2&
Const SE_ERR_PNF = 3&
Const SE_ERR_ACCESSDENIED = 5&
Const SE_ERR_OOM = 8&
Const SE_ERR_DLLNOTFOUND = 32&
Const SE_ERR_SHARE = 26&
Const SE_ERR_ASSOCINCOMPLETE = 27&
Const SE_ERR_DDETIMEOUT = 28&
Const SE_ERR_DDEFAIL = 29&
Const SE_ERR_DDEBUSY = 30&
Const SE_ERR_NOASSOC = 31&
Const ERROR_BAD_FORMAT = 11&


Public Sub OpenNativeApp(ByVal psDocName As String)
Dim r As Long, msg As String

r = StartDoc(psDocName)
If r <= 32 Then
    'There was an error
    Select Case r
        Case SE_ERR_FNF
            msg = "File not found"
        Case SE_ERR_PNF
            msg = "Path not found"
        Case SE_ERR_ACCESSDENIED
            msg = "Access denied"
        Case SE_ERR_OOM
            msg = "Out of memory"
        Case SE_ERR_DLLNOTFOUND
            msg = "DLL not found"
        Case SE_ERR_SHARE
            msg = "A sharing violation occurred"
        Case SE_ERR_ASSOCINCOMPLETE
            msg = "Incomplete or invalid file association"
        Case SE_ERR_DDETIMEOUT
            msg = "DDE Time out"
        Case SE_ERR_DDEFAIL
            msg = "DDE transaction failed"
        Case SE_ERR_DDEBUSY
            msg = "DDE busy"
        Case SE_ERR_NOASSOC
            msg = "No association for file extension"
        Case ERROR_BAD_FORMAT
            msg = "Invalid EXE file or error in EXE image"
        Case Else
            msg = "Unknown error"
    End Select
'    MsgBox msg
End If
End Sub


Private Function StartDoc(psDocName As String) As Long
Dim Scr_hDC As Long

Scr_hDC = GetDesktopWindow()
StartDoc = ShellExecute(Scr_hDC, "Open", psDocName, "", "C:\", SW_SHOWNORMAL)
End Function

USAGE:

sub btnOpenFile_click()
  OpenNativeApp ME.txtBox
end sub

 

[aman]

Hi Ranman, Thanks for your reply . I tried the code but it doesn't do anything.

I have written the following in a module:

Option Compare Database
'Attribute VB_Name = "modNativeApp"
'Option Compare Database
Option Explicit
Private Declare Function ShellExecute Lib "shell32.dll" Alias "ShellExecuteA" (ByVal hwnd As Long, ByVal lpszOp As String, ByVal lpszFile As String, ByVal lpszParams As String, ByVal lpszDir As String, ByVal FsShowCmd As Long) As Long
Private Declare Function GetDesktopWindow Lib "user32" () As Long
Const SW_SHOWNORMAL = 1
Const SE_ERR_FNF = 2&
Const SE_ERR_PNF = 3&
Const SE_ERR_ACCESSDENIED = 5&
Const SE_ERR_OOM = 8&
Const SE_ERR_DLLNOTFOUND = 32&
Const SE_ERR_SHARE = 26&
Const SE_ERR_ASSOCINCOMPLETE = 27&
Const SE_ERR_DDETIMEOUT = 28&
Const SE_ERR_DDEFAIL = 29&
Const SE_ERR_DDEBUSY = 30&
Const SE_ERR_NOASSOC = 31&
Const ERROR_BAD_FORMAT = 11&

Public Sub OpenNativeApp(ByVal psDocName As String)
Dim r As Long, msg As String
r = StartDoc(psDocName)
If r <= 32 Then
    'There was an error
    Select Case r
        Case SE_ERR_FNF
            msg = "File not found"
        Case SE_ERR_PNF
            msg = "Path not found"
        Case SE_ERR_ACCESSDENIED
            msg = "Access denied"
        Case SE_ERR_OOM
            msg = "Out of memory"
        Case SE_ERR_DLLNOTFOUND
            msg = "DLL not found"
        Case SE_ERR_SHARE
            msg = "A sharing violation occurred"
        Case SE_ERR_ASSOCINCOMPLETE
            msg = "Incomplete or invalid file association"
        Case SE_ERR_DDETIMEOUT
            msg = "DDE Time out"
        Case SE_ERR_DDEFAIL
            msg = "DDE transaction failed"
        Case SE_ERR_DDEBUSY
            msg = "DDE busy"
        Case SE_ERR_NOASSOC
            msg = "No association for file extension"
        Case ERROR_BAD_FORMAT
            msg = "Invalid EXE file or error in EXE image"
        Case Else
            msg = "Unknown error"
    End Select
'    MsgBox msg
End If
End Sub

Private Function StartDoc(psDocName As String) As Long
Dim Scr_hDC As Long
Scr_hDC = GetDesktopWindow()
StartDoc = ShellExecute(Scr_hDC, "Open", psDocName, "", "C:\", SW_SHOWNORMAL)
End Function

I have created a form and added a textbox and a button on it. The following code is written on the button:

Sub btnOpenFile_click()
  OpenNativeApp Me.txtFilename
End Sub

I think I am missing something. Can you please point me in the right direction?

Thanks

 

[AccessBlaster]

Does it have to be VBA? can't you use the built-in attachment function within Access?