Easiest Way to do a report

[K1Kingy]

I have a library database, with several tables. I am wanting to produce reports for the students who have overdue books.

I am completely new to reports, so any help on the easiest way to go about doing this would be a great help. Thanks

EDIT: I'll post what i current have so as to help a little.

I have created a query which selects any over due books from the 'tbl_issue' table.

When i run the query I get back,

issueID, studentID, bookID, issueDate, issueDueReturnDate

So what i need to do with this query is then select the information from the corresponding tables that have relationships with the tbl_issue.

Eg: for all overdue books select student information from tbl_students where studentID = studentID
same with all books.

Then i can produce a report saying something like:

Dear [studentName],
You have [x] number of books overdue, please return them as soon as possible.

[bookTitle] [issueDueReturnDate] [NoDaysOverdue]


Thanks heaps,
Kingy

 

[statsman]

In your query you should have both tables (books and students). They should be linked on the StudentID field.

Try the following for your report

Page Header

(="Dear "&[StudentName])

(="The following books are overdue")

Detail

issueID, studentID, bookID, issueDate, issueDueReturnDate

 

[K1Kingy]

Ok that makes a bit of sense.

By doing this, will it limit the report to only students with overdue books? By running the query i made (Selecting overdue books) will that make the report just show what i want it to show?

 

[statsman]

If your query is currently only showing overdue books, then that is what your report will show.

 

[K1Kingy]

Thanks statsman this is coming together nicely. I have one more problem though. When running the report if a student has more than 1 book overdue, it is creating a report for the student twice. How do i stop it from creating the report twice and just writing you have 2 books overdue.

 

[wiklendt]

would "GROUP BY StudentID" work in the query/SQL?