Subject: Combo-box with values per department (1 Viewer)


New member
Local time
, 17:01
May 7, 2015
Dear all,

I need assistance in providing guidance and assistance in the following database (I am a newbie with VBA and queries). I have attached the <> and here is a description of the purpose of the DB and what I cannot accomplish and called for your expertise.

The DB is made of 2 tables, those are <Personnel> and <Trainings>, 2 forms, those are <Personnel List> and <Personnel Details>. The <Personnel Details> form consists of two tabs, one is called <General Information>, which contains overall information about employees. The second tab, with which I am having difficulties, is called <Training information>.

I need to have the <Training information> tab, which is sub-formed with <Trainings> table, to be in continuous combo-box, i.e. for each created employee (the sample contains 4 employees) I need to have the field <Training title> in the combo-box field by department field. Like, if value <HR> is selected in the <Department> field, then the combo-box should list the values that are <Internal Auditor Course> and <Lead Auditor Course>, or if selected value <Maintenance> in <Department> field, then the combo-box should list values that include <Basics in instrumentation>, or if selected value <Construction> in <Department> field, then combo-box should list values that include <Intensive English>. What I was able to accomplish is the <Trainings> table is sub-formed to <Training information> tab and I can physically type the values for each of the trainings attended by all employees (over 2,000 in total).

The second issue I have is I need to make inactive cells <Issued date> and <Valid date> if the <Permanent> field is checked-in. Alternately, if the <Permanent> field is checked-out, then the cells <Issued date> and <Valid date> should become active.

I look forward to receiving any support, recommendations, if you have code / DB that has similarities, please post along.



Local time
, 21:01
May 15, 2014
Honestly, I feel like you're dropping a spec on this forum.

Show us, in detail, where you currently stand with coding and design issues.

Also, give this book a read: Don't Make Me Think

Reading this "spec" was like getting slapped awake at 3AM and told to solve the rubix cube. :)



Local time
, 20:01
Jun 21, 2011
Welcome to the Forum! :D

For dependent Combo Boxes I suggest you read up on cascading Combo Boxes. You can start here...

Your second problem is you are missing a table...

This is a Many-to-Many table.

As for making fields active/inactive... does not work so well on a continuous Form.

Side note, in Excel they are called Cells in Access on Forms they called Controls and in Tables fields. Tables, even Datasheet View, does not format like Excel.


Formerly Jsanders
Local time
, 20:01
Dec 20, 2007
Hey Gina, don't those Blue Claw folks have some information on CDO as well? LOL

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