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Thanks for your information on normalization table. I want to thank this forum. I have really learnt alot on ms access. I would wish to know more on normalization tables. I am still new in ms access. Thanks.@arnelgp We talk about normalization here all the time. It is the foundation of database design. One of the mistakes novices make is to create repeating groups. i.e. they use a number of columns to hold multiple occurrences of data rather than create the normalized structure which is a separate table with a row for each occurrence. Your example created a repeating group with four columns. One for each marking period.. When a novice gets a sample created for him by an expert, he thinks the expert has used professional techniques and I'm pretty sure you know that a repeating group is not the professional solution..