Current Records Query (1 Viewer)

[utvolsfan]

Hello!

I am running a macro that pulls info from a query. This macro is excuted by a user pressing a button on a form. I want to only return the current record that the user is on when he/she presses the button. I tried using date fields, but that will not work because they may enter more that one record on any given day and the macro sends out an email notification. I don't want the email to show records that have already been sent. Is this at all possible?! Please help if you can!

Karen Jones

 

[Rob.Mills]

Can you run the query based on the id field?

 

[utvolsfan]

Thank you for responding. I am not sure what you mean. The control button that they use is called "notify agilent". I mean that is the button that they see on the form. When they push that button, it starts a macro that runs the query and sends the results in an email to agilent. Are you asking me if I can add notify agilent as a field in the query?

Karen

Can you run the query based on the id field?

 

[Rob.Mills]

Well you said you're trying to use dates but that there could be multiple records with the same date.

If you have a unique ID in these records you could use that and then you would know you're only going to get that one record.

How are you sending an email through a macro out of curiousity?

 

[utvolsfan]

Well, this is for our engineering group. They put a date in the date field that they actually begin the order. I tried to use that date, but could not because they may enter 4 records that morning and then later in the day, they may need to enter more records and I do not want those first 4 records to be sent again.

I have the macro set up to run the report, which of course is based from the query. On the actual macro design screen I chose send object, then under that I chose msg box. Then in the to column at the bottom of the page, I put in emal addresses that I want the report sent to. Does that make sense?

I am soooo frustrated with trying to choose the current record only. Any help would be greatly appreciated.

Karen

 

[Rob.Mills]

You'll need to setup a unique id in this table in you haven't already. Just add an autonumber field and set this to the primary key. It will generate a number for each record.

Then in your form create a textbox with this field. Open the report like this:

In the Where part of the macro type:

[UniqueID field]=Forms![FormName]![UniqueID field]

 

[utvolsfan]

I do have a unique identifier record counter already set up as the primary key. I also have a text box set up in the form. I do not have a "where" in my macro, or I don't know where to look for it.