Displaying form elsewhere

[laurat]

This may be a not so smart question but I will ask anyway. Is there a way to copy or move a screen into Microsoft Word or Power Point? The reason being, I need to make up a training manual to teach users how to use a database. I need to display the form where the info in entered and than be able to type comments by it that describes what fields are required, which buttons to what, and so on. Is this possible?? I need to do the same thing with the reports and be able to describe what each is supposed to display.

Thank you.

 

[Graham T]

To be able to print screen shots from Excel/Access etc. to insert into your Word document follow the procedure below:

1. To be able to print the full screen including toolbars, worksheets/datasheets etc. press the print screen button on your keyboard, then in Word click the paste button. This will paste a full copy of the whole application window into your document.

2. To be able to print error messages, i.e. macro warnings or protection messages, when these are visable on screen press Alt+Print screen then paste into Word. Alt+print screen will only copy the active warning dialog box. If you want to include the background screen when printing warning or error messages just press the print screen button.

Note - You will not see anything happen in Access when you press these buttons (unless you have the clipboard open), you will only see the effect once pasted into Word. The pictures can then be sized, cropped etc. with the picture toolbar. You can also paste the pictures into paint packages if you wish to.

Hope this helps.

Graham

 

[laurat]

Thank you, that worked like a charm

 

[Graham T]

Be Prepared....

For the bloat in documentation size that this may create.

It appears that if you create a document containing a large amount of graphics such as this, and as you may save many times along the way, then your documentation may drastically increase in size!!

HTH

 

[The_Doc_Man]

But there is a method to reduce the bloat.

Instead of going direct to Word, go to Paint. Then, when you do a SaveAs, select .WMF instead of .BMP - and then use Word's Insert>>Picture>>From File option to get the result.

The windows meta-file is smaller and Word likes those, too. You still get to re-size them but they take up significantly less room.