Thanks for the reply Ken
How could this be done, how about a non printing field on the data entry form "Already Printed?" (I have a lot of previously printed records) with a default value of "Yes" and a drop down box with "No/Yes" then print from a query looking for a "No" ?
A bit clunky, but at least then I could see on the form straight away whether it has been printed (and I could defer or miss out ones that are still in progress)
I tried a check box but when I check the record I want in the form it check all the other records as well?
Any other (elegant) solutions?
TIA
Kim