Reports - Header, Viewing format, and downloading issues

[ketangarg86]

Hi,

I am still in the learning phase of MS Access. Would really appreciate your help with the below three things.

1. I have a report with around 20 columns. The report breaks in a number of pages when viewed in such a way that the half the columns of rows are on one page and half the columns are on the other. I would want a report that has a consistent view with a scroll bar at the bottom to see all the columns.
2. The report 1st column is "Category". For example, there are 20 rows in the report with only two categories say "Beverages" and "Food". Now instead of overwhelming the user with too much data, is it possible to move the category field to the header and show both "Beverages" and "Food" for it in the report header. I was able to do it if it was only one category but multiple categories do not show in the report header.
3. The last column to my report is attachments. When I export my report to excel or pdf, the attachments get lost. Is there a way to include the attachments in the excel/pdf export. Also I am unable to view the attachment in the report on access. How can I view the attachment.

Thanks a zillion for your help. Really appreciate it.

Thanks.

 

[JHB]

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1. I have a report with around 20 columns. The report breaks in a number of pages when viewed in such a way that the half the columns of rows are on one page and half the columns are on the other. I would want a report that has a consistent view with a scroll bar at the bottom to see all the columns.

A report is as fundamental designed for printing on paper.
How much you are able to see at one page depend on the paper size you've chosen and if it is in Portrait- or Landscape-orientation.
A way around it to give you what you are asking about, a scroll bar at the bottom is to chose "Report View". But the change is not that if you write the report on paper/ or to a pdf file, then the report is split into the amount of pages you can see if you select "Report Preview".

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2. The report 1st column is "Category". For example, there are 20 rows in the report with only two categories say "Beverages" and "Food". Now instead of overwhelming the user with too much data, is it possible to move the category field to the header and show both "Beverages" and "Food" for it in the report header. I was able to do it if it was only one category but multiple categories do not show in the report header.

You can group your data in the report, below is a link which shows you how you do it and a lot of other good stuff creating a report.

http://office.microsoft.com/en-us/access-help/create-a-grouped-or-summary-report-HA010006894.aspx