Thank you Paul,
I tried to follow the link that you have mentioned on top but couldn't figure out. Then I googled and found this article shown below. I am not sure if the article shown below achieves the purpose that I am looking for but I tried to run it. It gives me an error. I would appreciate the detailed steps to sort out this email automation problem. Here it is:
Article ID: 318881 - Last Review: October 11, 2004 - Revision: 3.4
How to use a recordset to send Outlook e-mail to multiple recipients in
Microsoft Access
This article describes how to use Automation to send a Microsoft Outlook e-mail message to multiple recipients whose addresses are listed in a Microsoft Access
table. This article also uses Access form controls to add the message body, to fill in
the Cc field, and to fill in the Subject field. Additionally, this article describes a
programmatic method that you can use to include e-mail attachments and to
resolve e-mail addresses against the Outlook Address Book.
To create an Outlook session from Access and to use a recordset to send e-mail
messages to multiple recipients, follow these steps:
1. Create a text file that you can use as an attachment. Save the text file as
"TestAttachment.txt" in the root of drive C. For example, you can save the
text file as C:\TestAttachment.txt.
2. Create a new database that is named Db1.mdb.
3. Create a new table with the following information in Db1.mdb:
Table: tblMailingList
‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
Field Name: EmailAddress
Data Type: text
4. Type several valid e-mail addresses in the EmailAddress field.
5. Create a form with the following information:
Form: frmMail
‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
RecordSource: tblMailingList
Text box
‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
Name: CCAddress
ControlSource: Unbound
Label Caption: CC Address
Text box
‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
Name: Subject
ControlSource: Unbound
Label Caption: Subject
Text box
‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
Name: MainText
ControlSource: Unbound
Label Caption: Message Body
6. Open the form in Form view, and then type sample data in the appropriate
boxes. Press ENTER after each entry, and then leave the form open when
you are finished.
7. Create a new module. Add the following code sample to the new module.
Option Compare Database
Option Explicit
Sub SendMessages(Optional AttachmentPath)
Dim MyDB As Database
Dim MyRS As Recordset
Dim objOutlook As Outlook.Application
Dim objOutlookMsg As Outlook.MailItem
Dim objOutlookRecip As Outlook.Recipient
Dim objOutlookAttach As Outlook.Attachment
Dim TheAddress As String
Set MyDB = CurrentDb
Set MyRS = MyDB.OpenRecordset("tblMailingList")
MyRS.MoveFirst
' Create the Outlook session.
Set objOutlook = CreateObject("Outlook.Application")
Do Until MyRS.EOF
' Create the e-
mail message.
Set objOutlookMsg = objOutlook.CreateItem(olMailItem)
TheAddress = MyRS![EmailAddress]
With objOutlookMsg
' Add the To recipients to the e-
mail message.
Set objOutlookRecip = .Recipients.Add(TheAddress)
objOutlookRecip.Type = olTo
' Add the Cc recipients to the e-
mail message.
If (IsNull(Forms!frmMail!CCAddress)) Then
Else
Set objOutlookRecip = .Recipients.Add(Forms!frmMail!
CCAddress)
objOutlookRecip.Type = olCC
End If
' Set the Subject, the Body, and the Importance of the email message.
.Subject = Forms!frmMail!Subject
.Body = Forms!frmMail!MainText
.Importance = olImportanceHigh 'High importance
'Add the attachment to the e-
mail message.
If Not IsMissing(AttachmentPath) Then
Set objOutlookAttach = .Attachments.Add(AttachmentPath)
End If
' Resolve the name of each Recipient.
For Each objOutlookRecip In .Recipients
objOutlookRecip.Resolve
If Not objOutlookRecip.Resolve Then
objOutlookMsg.Display
End If
Next
.Send
End With
8. In the Visual Basic Editor, click References on the Tools menu.
9. In the Available References list, click Microsoft Outlook 8.0 Object Library, and then click OK.
Note You have to select the correct Microsoft Outlook Object Library. The
Microsoft Outlook Object Library that you select depends on the version of
Outlook that is installed on your computer. For example, if you have Office
Outlook 2003 installed on your computer, click
Microsoft Outlook 11.0 Object Library.
10. Press CTRL+G to open the Debug window.
11. To send the e-mail message with an attachment, type the following command in the Debug window:
SendMessages "C:\TestAttachment.txt" Press ENTER.
Alternatively, to send the e-mail message without an attachment, omit the argument when calling the procedure. Type the following command in the Debug window:
SendMessages
Press ENTER.
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